New way of presenting “hard copies” of your certified translation

Translation, Privacy and the fast need today of a “hard copy”

When customers request a translation it is often an important and personal document such as a birth certificate or financial report. When we provide these translations, we use secure servers and gives the client the possibility to correct their documents online via an online editor. We provide this service because some documents for translation are handwritten or are old hard-to-read documents. In those cases, we want to provide our clients with the best service possible and avoid any errors, giving our clients the most easy-to-use, convenient online document editor from the comfort of their home. This service is protected by our high secure service and only available for a limited time.

New and Faster way of getting your “Hard copy” translation

In case our clients need a hard copy of the translation, we print out the documents, certify it and send it by USPS or FedEx. Clients are reliant on the mail carriers to deliver the hard copy certified translation on time, which often takes 1 to 3 business days or longer. The problem with hard copies is that it can cause a lot of stress to our clients when they need it the next day. The mailing system has a few flaws that have proven to be costly to our clients. For instance, mail gets lost more commonly than one might think or worse, end up in the wrong hands. Either scenarios are not suitable for our clients whose personal information are in the mail.

This is why we have decided to replace the mail system by a digital system.

digital certified translation
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Direct Electronic Signing:

digital certified translation

Digital Hard Copy Translation

Our new form of signing and certifying translated documents is by doing it electronically. Not only does this save time and money, it is also more efficient and safe way of delivering certified translations to our clients. It has quickly become a well-known and legally sound process all throughout the industry that even governments use to electronically sign documents.

We have gone through a lengthy legal authentication process that verified the identity of our company and the authorized persons that signs and certifies the documents which ensures this is a legal form of signing documents digitally.

 

Paperless translation company

With this new method of providing certified translations digitally, we have become a paperless translation company. This is our way to lower our ecological footprint and our impact on the environment as a company by eliminating our excessive use of paper.

The Legal Status of Electronic Signatures:

The modern world requires modern laws too, which is why the courts today cannot reject an electronic signature. In almost all countries, electronic signing is admissible in courts. No judge can reject a document simply because it has a digital version of a signature. But, in some countries, a judge may reject a digital signature for not being authentic. This is why extra measures should be taken to ensure a digital signature can stand the testing and Universal Translation Services can!

Replacing the Mail Service with Electronic Signing:

In order to help our clients better and much faster we have replaced our hard copy of the certified translation with a new legal digital certification. You can receive the certified hard copy in minutes which you can present to official bodies.

Universal Translation Services has used certificate-based IDs and timestamps to assure maximum integrity and compliance for these digital certifications. The regulations vary from region to region and industry and that is why Universal Translation Services use only the Adobe approved Trust Certificate provider.

Signer authentication is a compliance essential. Digital signatures replace wet ink signatures.

We streamline the signature and approval process and do not forget we eliminate the paperwork which is our contribution to minimize our impact as a company on the environment.

digital certified translation
digital certified translation

ESIGN

The ESIGN is the Electronic Signatures in Global and National Commerce Act which was enacted June 30 in 2000 and approved. This the federal law of the United States that facilitated the use of digital/electronic signature. Every digital signature is registered through token within the company. This means that every digital signature provided is officially registered.

A Certificate of Evidence of signing

Our service also offers a certificate of evidence. It is a report that lists down all the proof of Universal Translation Services signer as being a manager in the company that provides the electronic signature. The certificate of evidence will be provided with our certification of the translation where all the information about the company and the signing manager is provided together with the certification number. It will work as a transparency system.

100% guarantee of originality, no changes possible

We provide the digital certification together with the certificate of evidence but that is not all. On the certificate of evidence we provide a QR code which the receiver can scan and log-in with a username and password to get access to the original document that Universal Translation Services has provided. In case of doubt on the originality of the document, the government body can check the receiving papers with the original document online. In this way we guarantee 100 % originality of the document.

digital certified translation
digital certified translation

Extra security for clients

In case the receiving party wants to check the original content of the document, they can use the online access by scanning the unique QR Code on the certificate of evidence. As these documents are personal and confidential to you, we have implemented that you will get an email notification as soon as someone has accessed your files online.

Why Use This New Service

We are always thinking of new, innovative ways to improve our customer service. We value our clients personal information and concerns which is why this digital certified translation is superior than the hard-copies where our clients are at the mercy of a mail carrier to receive their documents on time. Now, clients can receive their digital hard copy certified translation in minutes. No more waiting for mail to arrive on time.
For a small fee, you can now request this special service.

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