July 24, 2021 in Language Translation, Localization, Translation

What are the 10 Rules for Translating Academic Transcripts?

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Did you move with your family to a new country for education, employment, or just to live a better quality of life? If this is the case, please pay attention to the fact that you will need translation of all of your credentials that are necessary for applying for a visa and other transcript translation rules.

Most importantly, if you are a student who has already studied in another country, you will need to submit all of your academic records. Of course, all the legal documents will need to pass through the process of translation. All the elements in the process of translating such documents lead towards transcript translation.

Almost every work requires hierarchy and sequence because that is what satisfies the clients. International students, getting an education in different countries where English is not the native language, provide their official academic translations in the native language and the English language translation.

It is beneficial to hire an expert who can translate your academic documents, but one thing is very important that you are aware of the transcription rules. If you are curious about these rules, let’s explore them!

What is a transcript translation?

The first thing a person should be aware of is to get the know-how of this topic. Well, the transcription of the lecture notes, audios, and videos in the form of recording is essential for the feasibility of the students. Many concepts get away from our memory, but with the help of lecture transcriptions, things become easier for the students.

transcript translation

Now, our academic records, lecture recording, and anything that will be used in the foreign country will first need a translation. The word-to-word translation of academic documents from one language into another language is referred to as transcript translation.

According to USCIS, you will need transcript translation when you are moving to another country permanently or either when you have to apply for foreign education. You will require documents like your previous degree program, and all the legal documents necessary to fulfill the criteria of admission.

For a qualifying degree from law office study, you need to admit to the law school study to get the relevant degree program translated. The period of study is important to consider before reaching the transcription start sites. The regulation after transcription is also necessary to stand properly in the law office school.

Which documents require Transcript translation?

Transcript and Diploma Translation often requires personalized attention. Academic transcripts, diplomas, recording, and other documents needing translation must have close human sensitivity and intervention. Employing machine translation, or computer-assisted software cannot guarantee 100% accuracy as humans can give the best results.

You must have international transcripts, academic records, mark sheets, and degree certificates sent directly to the issuing institutions. Photocopies by a notary public are not official and will not achieve acceptance. For accurate translation, you need to provide the right documents. If you are applying to a law school that requires Credential Assembly Service Authentication and Evaluation (CAS A&E), then you will need copies of all the diplomas from your previous studies.

In your application for a Master’s degree abroad, universities require all the studies and documents to have proof that you attended and graduated from the previous cycle of education to qualify for a graduate program.

The academic transcripts from the Bachelor’s studies are also needed to give the university details about the courses and modules that you have studied undergraduate levels and the grades you received. Electronic recordings, sound-and-video recordings are also included in transcript translation rules for admission services.

What are the 10 rules for translating academic transcripts?

The most critical elements in official transcript translation are the precise use of the content from the original documents to translate. Once you submit the document to an institution, it becomes the property of the Board and no one can demand it again. Each document that needs to be translated requires a format and translation. Here are some of the important transcript translation rules that are crucial to follow for translating academic transcripts:

  • A translation document is not an explanation

This is an often-made mistake by translators. You should remember that your translation is not an explanation, instead, it is a precise interpretation into a different language. The word-to-word execution is important by a professional and impartial translator. The regulation of translation is an important step.

  • Format of the document

An official document of English translation needs to be written by using the format as the original. It is useful to be verbatim and have all the information in translation. The translator plays the most crucial role as he types everything and signs the document as well. The translation initiation factors are under consideration. The admission services were fulfilled on request.

transcript translation rules
documents transcript translation

Good translation costs money

You should translate only what is necessary. Before handing over the document which needs translation, make sure to give proper details and guidance about your requirements. And if the wages are high and the translator is also providing accurate transcripts as per transcript translation rules, then pay the charges according to the performance of the work. Translation of recording and video recording files costs a bit more.

Linguists translate only what’s there

Before initiating, make sure to provide clear and readable documents. The English translation is mostly easy if the translator is playing a role as a native speaker. At that time, a stamp or signature or the academic transcription may fade. The translators as a result have to make an effort to distinguish the text of the documents they work with.


Schools, government agencies, and credential evaluators demand impartiality and provide translation services. You should make sure to get services from an independent, professional translation to have the best possible results. If your official transcript is translated by an immature, there are chances of potential errors in your translation. The critical role of the translator in the work will determine his relationship with the client.

Translators can get stumped too

Provide proper reference materials to avoid any mistakes. Transcript translators are professionals who are experts in the translation of academic phrases, terminology, and educational jargon. Make sure to provide enough documentation and figures about the meaning of uncommon words. The client also provides a key role while translating. The school transcripts are sometimes different from native transcripts can reach the level of translation.

Official Translation

The official translation of a degree certificate is in the hand of a consulate or embassy of the country that issues the document or translations. A refugee association can also translate the degree and other academic work. If you are sending a recording, you should send it securely to keep the recording safe. The overall level of translation is characterized by the help of translation factors. The qualifying degree program helps the students of law office study.

Sending medium

Transcripts sent via e-mail may be accepted if sent directly from an authorized school official at the issuing institution. If ASU is unable to verify the sender is from the issuing institution the emailed transcript will not be accepted as official. The translation factors determine the level of translation and normal translation termination and they are helpful as well.

Issuing institution

Official transcripts delivered by hand will only be accepted if they are sealed in the original envelope provided by the community college or university and bear the university seal and the signature of the Registrar of the issuing institution. The credential evaluators consider the transcription factors while translating the original document.


The transcripts and studies should not be faxed because it looks very unprofessional. If the student is applying for law study, the applicant’s period of law study must be completed. For the regulation of translation, the proofreading step is important. Moreover, fulfilling the academic credentials by the guidance of a competent accrediting agency is crucial for admission services. In every step, the translators play a critical role.

10 rules translate academic papers

If you believe that you are professionally qualified to certify your translations, then you can surely translate your transcripts or diplomas. But if not, then the best way to do that is by hiring professional translators.

Simply find a translation company that provides certified translation. Collect all your documents, scan them and upload them. Receive a quote, pay online, place your order and they will send back your translation in the decided timeframe.

Academic transcript translations are required when you apply to a foreign educational institution for further studies.

If you are looking for a per word rate, expect to pay around $0.10 to $0.30 per word. However, it also depends on the language pair and the fact that it is solely done by a human translator or AI was involved. Rates could vary but you can easily find that out by sending them an email.

If you don’t have a scanned copy of your academic transcripts or any other documents, you can go to a net cafe, a publishing shop, a copy shop, or even to your college’s library, they all have scanners. You can get your document scanned easily.

If we can help you with any questions, please feel free to contact us