October 17, 2019 in Translation News

Digital Signing and Digital Stamp

digital signature tool
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Each new digital device turns out to be better than the previous ones. When it comes to the digital world and what it can do for us, the wonders haven’t stopped. A new milestone is crossed with a new invention and life keeps becoming easier for everyone. But modern technology is as remarkable as scary the modern crimes are. People discover new ways to do evil things. In today’s age, nothing is more valuable than information. The Cambridge Analytica scandal is still fresh in everyone’s mind when targeted ads changed people’s opinion about election candidates. Who can say our data is secure even after Cambridge Analytica was shut down? Computers and the internet not only make it easier for us to connect with each other but also give criminals a better chance of stealing our information.

All of us are so quick to give apps permission and in a world where everyone is using a new application, it is hard to stay away. So, when our data gets stolen and used to manipulate us, who can we blame really? A lot of people have tried to warn the public about the information they casually share online and how it can be used against all of us. Even the documents we received via email can be fake and trick us into thinking they are the real deal.

A lot of businesses suffer from damages every year due to fake information. Identity theft is also a huge problem for both individuals and companies. You can receive messages from anyone claiming to be one of your business partners and you will have no quick way of confirming it. If it is one of your business partners, they will get offended at you doubting their message and delaying their request, and if it is not them and you act on your request, it will be a problem for your company. The best solution of this problem is digital signature.

digital signing

The Importance of Digital Signature:

Gone are the days when we used to waste paper for storing records and fill up rooms with boxes full of files. Nowadays, all the information is stored in computers but the problem with that is the lack of signatures, without which a document has no official value. Some companies print the document, sign it, and then scan it to make them official. But that process only wastes more paper and ink and can be easily used for fraud.

This is why digital signature is a lot better option. Not only it saves time and money but also ensures extra safety of personal documents. Digital signature has changed the way companies handle information and important documents. Papers can be signed easily by people without having to worry about fraud. But there are different types of digital signing process and not all of them are equally beneficial. The more information a system requires for a digital signature, the more reliable it will turn out to be.

Digital Signing and Digital Stamp:

If you only ask for a signature from a signer, it can be easily forged by anyone. You will have no way to confirm the validity of the signature. You would be compelled to think it is the real thing. But it can very easily be fake. This is why a better digital signing and time stamp process was required. With the help of a new app, digital signing has become a lot more than a signature. There is a lot of things that a document will require before it can be considered signed by the signer. The digital stamp will list the exact time the document was signed. All of these steps will help ensure the authenticity of the signing and eliminate the chances of forgery.

  • What is a digital or electronic signature?

    An electronic signature is a modern way to sign documents. People can attach their signature to a document in the form of a symbol. Digital signature is one step forward than that. It allows businesses to make their documents more authentic. The information linked to the signatories gets embedded in the document after digital signature.

  • How do I digitally sign a PDF digitally?

    Adobe Acrobat has a very useful tool for signing PDFs digitally. Select Tools from the menu and go to Fill & Sign. Select the part of the PDF that you want to sign. You will be given multiple options for the sign. You can choose to type or draw. You can also decide to add initials. When you pick draw, you will be given the option to sign your name using your finger.

  • Does a digital signature really seal an electronic document?

    Yes, digital signatures seal an electronic document. They provide a document authenticity. They are used by businesses to ensure extra security during dealings. With the help of digital signatures, the important information becomes a part of the document for good and no one can tamper with it or change it.

  • Can I sign digitally?

    It depends on the type of document that you have to sign. Most companies and organizations use digital signatures nowadays. But if you have to sign an official document, it is better to get in touch with the relevant department and ask about their requirements. If they accept digital signatures, then you can sign the document from home.

  • Why is digital signature important?

    Digital signature is important because it increases the authenticity of a document. These signatures help companies secure business deals easily even if all parties are not present in the same room. They allow all the parties to avoid fraud and tampering of any type. With digital signatures, the information of a person becomes a permanent part of document.

  • What is the importance of a signature?

    Signatures are important because they act as proof that a person has knowledge of a document and they approve of it. Whenever someone puts their signature on a document, it becomes legally binding on them. Signatures can help keep the rights of individuals secure. They can also help companies make authentic business deal.

  • What are the functions of a digital signature?

    A digital signature, in simple terms, is an electronic fingerprint. Once you add your digital signature to a document, you give it your approval. The signature also validates the signee. Digital signatures alter the document in a way that it cannot be tampered with by anyone else and will remain unchanged even after reaching the recipient.

  • What are the benefits of electronic signature?

    • Time Saving: There is no need to print a document, sign it, and then scan it when you can just add your electronic signature on it.
    • Money Saving: You will save on your paper cost, but also on postage.
    • Convenient: In today’s world, people prefer things that are simpler, but above all, convenient. Electronic signatures make it super easy for people to sign a document.

Certificate of Evidence:

digital signing

A simple digital signature may not make a document legal, but a multiple signature method will. It is important for businesses that their documents have a legal status. If a signature cannot hold in the court, it will only cause problems for the business and not the signer. This is why it is important for companies to ensure that the process of signing they have chosen will be acceptable in a court.

A certificate of evidence is what assigns a legal status to a document. But what exactly is a certificate of evidence? It includes all the authentications you and the signer had agreed upon and their digital signature. The authentications often include a picture of the signer’s driver license, their selfie, their signature and their GPS coordinates. When you have received all the information from them, it will show up on the certificate of evidence. The certificate will make the document they signed legal, which means it can be presented in a court with full confidence in its authenticity.

Things can easily get complicated for businesses over small issues. Having fake signatures from someone can easily mess things up, not to mention the consequences of actions taken on the basis of such documents. Which is why it is wise to stick to the safest method of digital signing and digital stamp. The certificate of evidence makes thing very easy for both the signer and the businesses. The modern criminals may be getting better at their job, but our efforts to keep them away from personal information are also improving. With the help of modern technology, we can keep improving our security and eliminate all chances of fraud.