How Do You Apostille A Translation

How Do You Apostille A Translation
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Can you imagine showing your ID card to the authorities in a foreign state as proof of your identity? You can’t because every country has its own types of official records. If all the documents in the world followed the same format, it would have been pretty easy to commit fraud. But security isn’t the only reason behind the different types of documents created by each country. Every state has its own official language. They also have their own culture and practices. A single style for documents cannot work for the whole population. This is why there are documents in different languages today that also have unique looks and formatting.

What is an Apostille?

When people use their credit cards to pay for a service, they must sign a receipt to prove they made a purchase. But in some situations, a higher authority’s signature becomes necessary. Without their approval, not a lot of progress can be made. Different countries decided to make the lives of their citizens easier by signing the Apostille Treaty in 1961.

Before the treaty, the validity of each document was confirmed by double-certification, once by the originating country and second by the receiving state. Not only was that a time-consuming process, but it also wasted money on applicants who had to travel to different areas to get their certification.

The Apostille Treaty changed this requirement. Today, a record issued in one of the member states can be certified, making it valid in all the other states that signed the treaty. The certification issued according to the rules of the treaty is called an apostille. In its presence, all different types of validity checks become useless. People can rely on it to declare their papers valid for use.

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Do You Need to Translate an Apostille?

Even though an Apostille certificate is a crucial need for international travel, some people could be unclear about the demand for an Apostille translation. One thing you should be aware of is that the translation of an apostille is a crucial process for confirmation and verification.

In addition, it’s possible that the documents for which you require the Apostille need to be translated. Similarly, it is crucial for security reasons to include a translated certificate of the legal documents and their relevant Apostilles. As a result, you must work with licensed experts to translate your Apostille.

Here’s a list of cases that will require legal translation of the certificate of Apostille:

  • Acquiring Education Abroad
  • Residence Abroad
  • Foreign Business Partnerships and Work
  • Employment

How Do You Apostille a Translation?

You must keep in mind that an original record will be required for the issuance of the apostille. The authorities cannot give you certification if you don’t present them with proof that you have specific documentation. In some cases, people get the translation of their records before getting the certificate, which makes them wonder if they can get the apostille of a translation. The answer is no because certification is awarded on the original text and not its copy or translation.

Instead of translating, present the original file to the authorities when applying for certification. You can get linguistic assistance after getting the apostille. If you get it afterward, it will only be more beneficial for you. If you plan on showing the apostille to foreign officials, then you will need its translation. So, you can get the certification and request the translation of both files. To prove to the authorities that your document and apostille both are original, you will have to submit the translations. Only by going through them can foreign officials figure out that you are telling the truth. So, make sure you provide them with all the proof they need.

  • Is an apostille the same as a notary?

    An Apostille is not the same as a notary public document. When a document has to be notarized, it is presented to a notary official who verifies its authenticity and then signs it. On the other hand, an Apostille or Apostille certificate makes a document valid in all the countries that signed the Hague Convention.

  • What countries need Apostille?

    The Apostille Treaty was signed in Hague on 5th October, 1961. 118 countries signed the Apostille Treaty including Albania, Argentina, Bahrain, Belgium, Brazil, Bulgaria, Colombia, Kingdom of Denmark, Finland, Germany, Hong Kong, India, Japan, Liberia, Mexico, New Zealand, Peru, Russia, Switzerland, South Korea, Turkey, United Kingdom, and the United States.

  • What does it mean to be Apostilled?

    When a document is Apostilled, it can be used for legal purposes in all the signatory states of the Apostille Treaty. It is a type of certification that is similar to notarization. But where notarization only works in domestic law, the Apostilled document can be used in 118 states. This certification eliminates the need for double-checking a document.

  • How do you get something Apostilled?

    The procedure of getting an Apostille is different in all the signatory states of the Apostille Treaty. In the US, each state has its policy for issuing an Apostille. But in most cases, people can send their requests for an Apostille to the Secretary of State.

  • How do you translate a document and Apostilled?

    Translation and Apostille are two different things. You can get a document translated by a qualified translator. If it’s an official document like your birth certificate, you will need its certified translation. To get your document Apostilled in the US, you will have to send in your request to the Secretary of State.

  • Can I apostille a document in Spanish?

    You cannot get your Spanish document Apostilled in the US. But if you have an English document that you got translated into Spanish, then you can get an Apostille of both the original document and its translation. If the translation is accurate, you won’t have any problem getting it Apostilled.

  • What does Apostille mean in English?

    Apostille is a French word. In English, it means ‘certification.’ The word became common after the Apostille Treaty was signed. 118 countries signed the treaty in Hague. It allows them to certify the documents of their citizens that will be valid in all the signatory states. An Apostille is like the notarization of a document.

  • Why do you need an apostille stamp?

    An Apostille stamp makes your document valid in all the signatory states of the Apostille Treaty, which is why it is so important. It authenticates the signatures and seals on your documents like your birth certificate. All the documents issued by a public authority can be certified by an Apostille stamp.

how to apostille a translation

Who Can Translate an Apostille?

The higher the stakes, the more complicated a document will be. And the more complex a file, the harder it will be to translate. But that doesn’t mean that it cannot be translated accurately. You will have to find the right expert.

There aren’t many qualified experts in the linguistic field who can accurately translate an apostille. The best way to get in touch with such an expert is with the help of an agency. All the good agencies hire specialists on their team. You will be able to find someone who has prior experience in handling similar documents. But selecting an agency itself is not simple. You will have to do proper research first.

You can check reviews on the web and ask your friends and family for suggestions. Once you have gathered a bunch of names, you can visit their websites and see which one of them is offering the best services. Don’t forget to compare their rates. You can also read the about us page to figure out whether or not they hire native experts. Any agency that knows how good native experts are at such tasks is worth trusting.

If you are satisfied with their rate and delivery time, you can book their translation services. It would help if you discussed the apostille translation with them beforehand to figure out what they know about the certification.

If they have experts on their team who have handled apostilles in the past, you won’t have anything to worry about. You can let them work their magic and sit back and relax. You will receive your translation within 24 hours, after which you can confidently submit it to the authorities. You can also ask for a revision if you are not satisfied with the quality of work.

Although countries have offered such an easy certification method for their citizens, the linguistic barrier can be a problem. But as long as there are experts in the world who are willing to help people, all the barriers can be easily crossed. Humanity can progress more rapidly if everyone learns to accept differences. As long as we are not disrespectful towards others, we can joke about our cultural problems. People have to go to great lengths to get their papers verified, which is why the citizens of the countries that signed the treaty are fortunate.

Sworn translations have official status.

A certified translation is another name for this kind of translation. It should be noted that a sworn translation is only valid if it was completed by a sworn translator who has been chosen by the court or the ministry of foreign affairs for other nations or who has been accredited by the court of appeal in France, the Landgericht in Germany, or both. Thus, sworn translations are crucial domestically and internationally, including in France, Germany, and Spain. The certified translation’s legitimacy is attested to by the sworn translator’s seal and signature.

You should thus pick out companies like UTS that can ensure you will receive a certified translation recognized by authorities in France, Germany, Spain, and other countries. These terms—certified translation, official translation, and sworn translation—are frequently used interchangeably. They speak of the exact translation that a sworn translator would provide.

Legalization is an important step – and often required.

The sworn translator’s signature might need to be legalized if your certified translation will be utilized outside of the EU. This is dependent on the requirements of the intended audience and the translation. Before asking a sworn translator to perform a certified translation, it is a good idea to learn the prerequisites. A sworn translator with their signature authenticated before a Notary Public or a Mayor must finish the legalization process.

If the certified translation is meant for the Ministry of Foreign Affairs, the Consulate, or the Embassy, the legalization services

For mailing instructions, see Submitting Documents to the GSCCCA – Fees, Office Hours, and Mailing address.


of the signature is typically necessary. Depending on the country of the original document, each country has various requirements. To find out if a legalization step is needed, check with the receiving authorities. As such, you must pass on this information when you contact translation agencies.

The Apostille is a type of simplified legalization – often required abroad

It is generally advisable to have your documents apostilled before having them translated by a sworn translator. You should check with the foreign institutions that need the certified translation first. Here are some examples of documents that can be apostilled:

  • – birth, marriage, and death certificates;
  • – extracts from criminal records;
  • – wills and judgments;
  • – tax returns;
  • – school and university diplomas, certificates

When the legalization of the signature of the sworn translator is complete, you will have two options regarding the apostille:

You must submit the original and its certified translation to the apostille service of the court of appeal or legalization bureau where the person who legalized the signature of the sworn translator is located if the receiving country is a signatory to the Hague Convention (Convention signed on 5 October 1961 abolishing the requirement of legalization for foreign public documents).

For certified, legalized translations and certified translations of apostilles performed by a sworn translator, get in touch with translation companies like UTS. We suggest contacting the Ministry of Foreign Affairs, the embassy, or the consulate if you have questions about what actions to take or what documentation to submit.

How a Legal Translator Can Help with an Apostille Translation

Apostille and translating papers for usage in other countries are two areas in which our legal document translation service has extensive expertise. Therefore, you should seek the assistance of a qualified legal translator for your Apostille translation. You don’t need to look anywhere else if you need help with translating contracts, academic papers, and other legal documentation. We at All Language Alliance, Inc. offer the dependable service you require to get certified translations completed accurately and expertly the first time. To learn more about certified, notarized, and sworn translation services in any foreign language, send an email to our Apostille translation service right away.

Apostille Process for Global Recognition

Common documents often require authentication for international use, a task that falls under the purview of government agencies. The apostille process, established by the Hague Convention, streamlines this authentication by providing a standardized certificate recognized by member countries. Whether it’s a birth certificate, marriage license, or educational diploma, these common documents often need an apostille to verify their legitimacy in a foreign jurisdiction. Government agencies play a crucial role in overseeing and executing the apostille process, ensuring that documents meet the necessary criteria for acceptance abroad. This formalized procedure enhances the global recognition and acceptance of important personal and legal documents, facilitating international transactions and engagements.


Although you don’t legally need to translate an apostille, you should know the destination country and agency and adjust your expectations accordingly. We always advise having a one-page apostille certificate loosely connected to the main translation bundle to be safe.

A sworn translator with their signature authenticated before a Notary Public or a Mayor must finish the legalization process.

Your documents must first be notarized before you may obtain an apostille. There are notaries everywhere; however, if you’re in the United States, a bank is the most convenient and likely location. This means that you need two documents, the main document, and the notarized document, for every document you want an apostille on.

A document has been “legalized” for use in a foreign country that is a signatory to the Hague Convention once it has received the apostille. A public document is “notarized” when a Notary Public signs it. A solicitor who has completed additional training is a notary.

The birth or death certificate/marriage certificate or divorce certificate needs to be an authentic certified copy issued by the Georgia Department of Community Health, the County Probate Court, or the Health Department. It should ideally have been published in 2000.

If we can help you with any questions, please feel free to contact us


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